Project work to bring forth an application

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Abstract (mandatory)

With the ever-growing percentage
of population in the universities attendance is a matter for every person in
the field, it is awful need of the time to come up with effective measures that
can help to handle this subject of interest that any individual in today’s
society experiences on daily basis. Unfortunately, this matter is not well
addressed in both academic and as well as practical field as it ought to be.
Our aim is to highlight the importance of this issue which gets easily
neglected as people violate it by using proxy and other means. Surveys shows
that most of the universities and students cannot be able to upgrade themselves
due to non-serious attitude of students towards their presence at time. For
this project, we are hard at work to bring forth an application which not only
reduces this violation of attendance, but also helps universities to gets its
symptoms and its aftermaths. In the evaluation phase of the project, surveys
will be conducted to check how effective the application has been in minimizing
the attendance violation.


Introduction (mandatory)

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Attendance violation is a major factor in
decline and bothering of several bad behaviors as well as in hail of their dire
events; cannot be a successful person without knowledge, damaging not only self
but the dependents and the recourses as well, student absences jeopardize student and university success, excessive
school absence is a precursor of school dropout and is related to infantile
crime, etc. are only few to
name. Investigation has shown that the key to prevention and ideal management
of these situations is stay severe in the following of the policies or measures
that are taken to minimize this issue. Scholastic
attainment grades are allied with student’s attendance. By staying absent from
university one cannot receive teachings. Average attendance on regular basis
charges are a collective problem for institutes regarding their benchmark
score, nonattendances mean that institutes have less work to do.



Nowadays, most
universities and colleges are still using the traditional attendance system
which requires student to sign on a piece of paper every time they attend a
class throughout the whole semester. Using the traditional attendance system,
we can obviously see that there are few problems such as it will be no backup
for the attendance records once the lecturer accidentally lost the attendance
sheet, course mate help those who did not attend the class sign the attendance
which also known as buddy-signing as well, hard in analyzing and tracking
student performances based on attendance factor, student lack of knowledge and
skills due to the poor attendance in attending classes, and etc. It is
important to overcome these problems since it will help in improving the
academic performance of students as well as the teaching environment of the
lecturers. Hence, the purpose of carrying out this project is to prevent
unwanted situation occur and to find out the problems that causes these
problems as well as find the solutions to overcome these problems. 

In the proposed project, we aim to providing a
practical, economical and easily accessible solution for effectively reducing
this issue in the area which is most affected by it. Recently, the concept of
using computer and mobile based applications has gained significant popularity
among software developers. Similarly, we also plan to achieve the aim of our
project by designing an easy to use and comprehensive PC window based
application that will help in relieving attendance violation among

While designing our desired application, we shall
utilize the operative camera and image processing knowledge that could be
effective in face detection and recognition. We shall also include such
knowledge of JAVA language. Our development will be based on detailed study of
the experiences gained by previous software developers who have worked on the
same lines. Additionally, we will do cross sectional studies on different
randomly selected individual people to access the reviews that could be given
by the users of this application before and after its use.

We have found a surplus of studies when it comes to
put a figure on attendance violation. Unluckily, students who didn’t
attend more than 6 classes in a course(s) are
exhibiting learning, performance, or emotive problems often have established
really negative perceptions of teachers, subjects/courses, and university in
general. This can lead to active detachment from classroom teaching and
university. Problem in general is, it is needed to develop an appropriate and
conventional atmosphere as a high priority for learning improvement. University
support staff and teachers can then cooperate in emerging a key initiative for
pleasing those who have been cut off from learning and for retreating
atmospheres that led to the problem. Therefore, we will try to minimize this
situation be developing said desktop software application for the attendance
problem especially in universities where it becomes difficult to manage time
both for teachers and students.


Motivation and Scope (mandatory)

This project
purpose is to improve the current paper-based traditional attendance management
system that is still in use by many colleges and universities. Student academic
attendance is very important since it will affect the students from gaining
knowledge and skills as well as their grades. This project has related about
the student attendance system through the matching of their face to confirm
their attendance. The main purpose of carrying out this project is to develop a
hybrid student attendance system for which desktop-based application is
developed to obtain the attendance of student by face. As we know, there is one
and only one face occurs in the world for each person which will never has
duplication. So, face attendance system can be known as the best authentication
to detect the individual student attendance record. In addition, according to
the technology nowadays, it is not unusual anymore to take the attendance of students
through their face.

       As a conclusion, using an electronic based
system is better than using a paper-based system in order to collect, process,
store, and produce the attendance results and perform long-term analysis.  


Related Work (mandatory)

As we have recognized that attendance violence issue is the major
worries of modern world especially in educational sector and how hazardous they
could be for us. Many researchers and professors have been surfing their time
to come up with a feasible solution to overcome this problem. According to a research
paper (Should class attendance be mandatory? Students,
professors say no By Rachel
Osman; Rachel OsmanisOsman is a
sophomore at Indiana University studying journalism and history) Mandatory
attendance in college has always been a highly debated subject.

Professors want students to attend all of their
classes so they can teach them directly, but many students want to be given the
freedom to decide which classes to attend. Due to the difficulty of regulating
a school-wide attendance policy, most colleges and universities give professors
the authority to set their own attendance rules.

An additional aspect of
mandatory attendance that must be taken into consideration is the possible
distraction caused by students who show up to class only to earn points yet
distract other students as they do everything under the sun except listen to
the professor. For instance, it is not uncommon to go into a college lecture
and see many students doing one of the following: sleeping, Facebook chatting,
online shopping, watching funny animal videos on YouTube, streaming live
sporting events (boys) and pinning wedding dresses on Pinterest (girls).


Why Do Students Drop Out?

Authors(s): Doll, Eslami, and Walters (2013

Doll, Eslami, and Walters (2013) present data from
multiple nationally representative studies (spanning more than 50 years)
regarding reasons students drop out of high school. A look at the top ten
reasons from each study is presented in the table below; Note that questions
asked, age groups analyzed, and numbers of students surveyed varied from study
to study (database to database), so caution should be taken in making
comparisons across years and studies.




Top Ten Ranked Reported Reasons for Dropping Out,
from Nationally Representative
and Databases

Causes (Year 2006)

Frequency (%)

Missed too many school days


Thought it would be easier to get GED


Was getting poor grades/failing school


Did not like school


Could not keep up with schoolwork


Was married


Got a job


Thought could not complete course


Could not get along with teachers


Could not work at same time



Attendance Management System Using NFC Mobile Devices

Author(s): Professor Mohamed A. Mohandes (Published online: 31 Aug 2016)


Monitoring students’ class
attendance in any educational institution is an important process as it is
directly linked to academic performance. Collecting the student attendance
manually results in loss of precious time, and also delays in subsequent
processing of the collected data. In order to help faculty members concentrate
on teaching, a solution is proposed for automating, monitoring, and further
processing attendance collection, This paper describes a prototype of Class
Attendance Management System (CAMS) that has been developed and evaluated using
an NFC enabled mobile device and an NFC (or RFID) tag/card. This system helps
school/university faculty in taking attendance in a class using his/her mobile
phone in a quick and simple way, thus saving precious time in a classroom. Faculty
can monitor students’ attendance throughout an academic term, issue warnings,
and request withdrawal of a student due to poor attendance as per the policy of
the institution. The application in the NFC enabled phone reads a student ID by
simply tapping it against an NFC student ID card. The application depends on
the NFC enabled Android devices to read the student campus card, and extract
his ID number to be used as a student identifier in CAMS. The developed system
has been evaluated at King Fahd University of Petroleum and Minerals, Saudi
Arabia during two academic terms. Positive feedback has been obtained from
faculty and administration.



An App Helps Teachers Track Student Attendance


Author(s): By Natasha Singer (Published Online: JAN. 23,


Kinvolved is one of many apps and software services aimed at
automating or streamlining longstanding school practices, like classroom
behavior management or exam proctoring. Kinvolved Inc., the
three-year-old start-up that developed the app, was founded by two
entrepreneurs in their 20s, Miriam Altman and Alexandra Meis, who met as
graduate students at the Robert F. Wagner Graduate School of Public Service at
New York University.

goal is to spur greater parental involvement by increasing the details parents
receive from their child’s school while making the communication process more
efficient. In addition to sending attendance notices in English, Spanish,
Haitian Creole and other languages, teachers may use the app to inform parents
about school events or class tests.

administrators and teachers, the app also includes pie charts showing school
wide or student-specific attendance trends, such as lost instructional time in
a given week or month. The Teachers College partnership program is covering the
cost of Kinvolved, which can run $2,600 to $10,000 per school year, for five
Harlem schools.


Future Work (optional)

The future scope of this
project is to develop a hybrid student attendance management system through the
face scanning. In this project, desktop-based student attendance system will be
developed for a purpose just to obtain the face of students who attend the
class. In addition, desktop-based student attendance system will be developed
for purposes to display the attendance status/condition of every student,
generate reports related to the student attendance, and etc. Besides that,
proper planning will be carry on in order to perform this project by using the
project methodology that had been chosen. 


Gantt Chart (mandatory)


Start Date

Finish Date

Days to Complete

Initial Stage




Meeting with Supervisor




Identify Project Background








Analysis Stage




Identify Weaknesses and Strengths




Analysis Existing Solutions




Evaluate Existing Solutions




Identify Project Requirements




Define Methodology




Identify Project Contribution and Innovation




Design Stage




Basic Diagrams




Advanced Diagrams




Design System Architecture




Design Graphical User Interface




Implementation Stage




Module Design




Module Generation And Compilation




Module Implementation








Unit Testing




Integration Testing




Final Testing




Goals and Objectives (mandatory)

In this project, we aim to build an
application software that will be used on daily basis for the attendance
purposes which would be a service to reduce the attendance violation.

objective is to make software developers and user of the software to get
influenced by our developed application.

To replace the current existing
student attendance system process to fully computerized and automated student
attendance system. 

To develop a desktop-based
application that obtains the students faces every time they attend the classes
for attendance marking purpose.



Individual Tasks (mandatory if group

Ahmed (SDP-SP15-BCS-076): Code Writing, Module Designing,
Data Collector, Literature Review, Open CV, Documentation Writing and Data Analysis.

Bin Mukhtar (SDP-SP15-BCS-031): Code Writing, Literature
Review, Open CV, Module Designing, Data Collector and Data Analysis.

Umar Sarwar (SDP-SP15-BCS-010): Code Writing, Data
Collector, Module Designing, Open CV, Documentation Writing and Literature


Tools and Technologies

Java SE

Oriented Programming (OOP)

Open CV

Open CV

SQL Server

MS Visual Studio

Categories: Management


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